As a University employee, who owns the information you create?

This might seem obvious, but there are a few things you need to know.

  • As an employee of the University, any information you create or receive during your employment that has anything to do with University business belongs to the Regents.  Whether it is information stored on your computer, paper files, voice messages, portable media, home laptop, etc. -- it is Regential property and needs to be created and managed according to policy.
  • Any personal information you may accumulate during your employment is yours.  To respect this, whenever you move to another department or leave the University, you should collect or transfer your personal information.
  • Once you have done so, the University will access the remaining information in order to keep departmental responsibilities moving forward.

UC RMP-1 Ownership Statement

All university administrative records are owned by The Regents of the University of California regardless of their physical location, even when they are in the possession of individuals. The following policy statement was issued by Vice President Bolton on October 31, 1969, and remains in effect: With respect to (administrative records of) all of its officers and employees, including members of the faculty, whose regular or occasional performance of administrative duties puts them in possession of files, records, or documents pertaining to such duties, such files, records, or documents, including but not limited to correspondence, reports, writings, and other papers, records, maps, tapes, photographic files and prints, magnetic and punched cards, discs and drums, are the property of The Regents of the University of California, and, as such, may not be permanently removed from the University nor destroyed except in accordance with disposition schedules established by the Records Management Committee.

Other helpful information: UCSC Acceptable Information Use Policy