Records Disposition Day

FREE, confidential records pick-up & shred service

Thursday, December 16, 2021

The Records and Information Management (RIM) office invites your department/unit to participate in Records Disposition Day on Thursday, December 16, 2021. Disposition Day is an annual event that encourages the safe, secure destruction of inactive, confidential university records and the transfer of historical records to the University Archives while promoting the UCSC Records Management Program and policies. 

Sign up no later than Dec. 3, 2021 by contacting Patty Musser at pmusser@ucsc.edu. Shred bins will be delivered to you by our certified, confidential shredding company on Tuesday, Dec. 7, and picked up on Thursday, Dec. 16. We also offer a one-day- turnaround option on Dec. 7 for those who are ready to fill the bin and have it taken away that day.

Important Procedures for Records Disposition: 

 

  • Inactive records of historical value should be reviewed in consultation with the University Archivist for possible transfer to the University Archives. See http://guides.library.ucsc.edu/UARCtransfer or contact the University Archivist for guidance in assessing the historical value of your records. 

 

  • For each paper record purged, the corresponding electronic record must be purged as well.

 

  • Never put confidential, personally identifiable information (PII), or information that could be inappropriately used into an open public recycle container. Use the locked shred bins that are delivered to your office before Dispo Day and store them within a locked office until they are picked up. CD’s and DVD’s should be collected in a separate box for pickup; please don’t put them in the shred bin.

 

  • DO NOT destroy records that are under a Public Records request, pending or foreseeable litigation or investigation activity, or under audit. 

 

 

Please contact Patty Musser at pmusser@ucsc.edu or Diane Lallemand at diane@ucsc.edu for more information.